Illini Electric Motorsports services (a.k.a Illini Electric Motorsports services, IEM Services, IEM Service) encompass public and private websites, software, and tools that are available at illinielectricmotorsports.com, illiniformulaelectric.com, available under an illinielectricmotorsports.com subdomain, available under an illiniformulaelectric.com subdomain, available under an motorsports.illinois.edu subdomain, or available using Illini Electric Motorsports credentials. These services include, but are not limited to, Mattermost, Wiki (MediaWiki), Wiki (Confluence), Portal (IEM Portal), Grafana, and more.
Protecting user data and privacy is important to us at Illini Electric Motorsports. The privacy and data of future members, current members, and alumni is a priority to Illini Electric Motorsports. Illini Electric Motorsports does not sell user data.
User data is not end-to-end encrypted but is encrypted in transit and, whenever possible, encrypted at rest. Illini Electric Motorsports services are run on infrastructure owned and maintained by the University of Illinois and The Grainger College of Engineering. Illini Electric Motorsports services are also run on services provided by Amazon Web Services, Inc. and Cloudflare, Inc. In certain limited cases, infrastructure maintenance is also carried out by University of Illinois students. User data is visible to persons performing infrastructure maintenance.
User data is stored in facilities within the United States, however data may leave United States jurisdiction whenever Illini Electric Motorsports members (Illini Electric Motorsports service users) leave the United States and are subject to the laws of their geographic location.
Depending on which technology we use, locally stored data may include text, Internet Protocol (“IP”) address, browser version, pages that you visit, the time and date of your visit, the time spent on those pages, your location, your Illini Electric Motorsports credentials, your Illini Formula Electric credentials, your Illinois NetID, and other details about your device.
Illini Electric Motorsports believes this data collection helps improve your user experience, but you may remove or disable some or all locally stored data through your browser settings, depending on your browser. While locally stored data may not be necessary to use our sites, some features will not function properly if you disable locally stored data.
Whenever you visit an Illini Electric Motorsports service, we collect information that your browser sends to us that is called Log Data. This Log Data may include information such as your Internet Protocol (“IP”) address, browser version, pages that you visit, the time and date of your visit, the time spent on those pages, your location, Illini Electric Motorsports credentials, the name of your internet service provider or mobile carrier, the website that referred you, information about your device hardware, and other statistics.
Because of how browsers work, we receive some information automatically when you visit Illini Formula Electric services. This includes when you use an online tool on a third-party site that loads information coming from Illini Electric Motorsports services.
Sometimes, we automatically receive location data, device metadata, and other metadata, from your device. For example, if you want to upload a file, we may receive metadata, such as the place and time you took the photo, automatically from your device. Please be aware that the default setting on your mobile device typically includes the metadata in your photo or video upload to the Illini Electric Motorsports service. If you do not want metadata sent to us at the time of your upload, please change your settings on your device.
Illini Electric Motorsports services use Cloudflare, Inc. services. Cloudflare, Inc. has visibility to the requests and actions you take on Illini Electric Motorsports services. This may include the IP address of the device you are using to access the Internet, which is used to infer your geographical location, and all Log Data as defined above.
Illini Electric Motorsports services use Amazon Web Services though the University of Illinois to ensure service resiliency. Illini Electric Motorsports services users are subject to the terms and conditions of Amazon Web Services and Amazon Web Services agreement with the University of Illinois system, including the data access and control policies by University of Illinois and Amazon Web Services.
Illini Electric Motorsports services rely on email services provided by the University of Illinois system. Emails from Illini Electric Motorsports services to your University email account are visible to the University of Illinois and are subject to the terms and policies set by the University of Illinois. Emails sent to persons employed by the state may be subject to public disclosure and FOIA requests.
Illini Electric Motorsports services rely on open source software. In an effort to give back to the open source community and improve the software used, Illini Electric Motorsports services send analytics data to the developers of the open source software Illini Electric Motorsports services run on. For more information about what data is sent, how data is sent, and how it is used, consult the specific terms and policies of the software running the Illini Electric Motorsports service.
User data on Illini Electric Motorsports's Mattermost (IEM Mattermost, IEM MM, Mattermost, Illini Formula Electric Mattermost) includes, but is not limited to text messages, files, user status, user IP addresses, emoji reactions, user profile information, and user membership. Data is stored, handled, and transferred on infrastructure and systems defined in the General section above. Access to these systems is governed and controlled by each respective systems terms and the rules set by Illini Electric Motorsports.
Users who have created an account on Illini Electric Motorsports Mattermost or Illini Formula Electric Mattermost may receive emails and push notifications regarding their Mattermost account. The following data is visible to Illini Electric Motorsports Mattermost administrators and, in certain cases, University of Illinois administrators: user name, NetID, Illinois email, first name, last name, nickname, title, GitLab username, GitLab user ID, message history, access history, client device information.
Users of Mattermost voice calls (Calls, Voice) may expose their IP Address to other users of IEM Mattermost, even if other users are not administrators. This is the inherit nature of WebRTC calls and occurs whenever the user establishes a connection to a Mattermost voice call.
When you make a contribution to any Illini Electric Motorsports wiki, including on user or discussion pages, you are creating a permanent, public record of every piece of content added, removed, or altered by you. The page history will show when your contribution or deletion was made, as well as your username (if you are signed in) and your IP address. We may use your public contributions, either aggregated with the public contributions of others or individually, to create new features or data-related products for you or to learn more about how the Illini Formula Electric services are used.
You should be aware that specific data made public by you or aggregated data that is made public by us can be used by anyone with read access for analysis and to infer further information, such as which country a user is from, political affiliation and gender.
Your username and NetID will be publicly visible to other users which may include University of Illinois students, staff, faculty, and affiliates, as well as guests on Illini Electric Motorsports services. Your password is only used to verify that the account is yours. Your IP address is also automatically submitted to us, and we record it temporarily. This is to protect users and project content; in the event of abuse, IP addresses may be associated with usernames as part of an investigation.
Once created, user accounts cannot be removed entirely (although you can usually hide the information on your user page if you choose to). This is because your public contributions must be associated with their author (you!). In some circumstances, some information may be hidden.
While the examples above concerning information about you collected through the use of data collection tools are kept confidential, please note that some information about the actions taken by your username is made publicly available through MediaWiki Public Logs alongside actions taken by other users. For example, a public log may include the date your account was created on Illini Electric Motorsports Wikis along with the dates that other accounts were created on a Illini Electric Motorsports Wikis.
Users who have created an account on Illini Electric Motorsports Wikis may receive emails and push notifications regarding their Illini Electric Motorsports Wiki account and from other Illini Electric Motorsports Wiki users. The following data is visible to Illini Electric Motorsports Wiki administrators and, in certain cases, University of Illinois administrators: user name, NetID, Illinois email, first name, last name, nickname, title, contribution history, message history, access history, device hardware information, and Log Data as defined above.
Use of Illini Electric Motorsports services is subject to U.S. export control laws and regulations, or any applicable local laws or regulations. By using Illini Electric Motorsports services you represent that you are not a prohibited end user under applicable U.S. export laws, regulations, and lists, including but not limited to the U.S. Treasury Department list of Specially Designated Nationals or Blocked Persons. You will not use Illini Electric Motorsports services in any manner that would violate applicable law, including but not limited to applicable export control laws and regulations.
Illini Electric Motorsports service users agree to comply with all applicable United States laws and regulations pertaining to export controls. Users are solely responsible for compliance with all such laws. In particular, users will not export, re-export, or transfer, directly or indirectly, software, documentation, information, or property to any person, firm or country on the Denied Persons List, Entity List, Debarred Parties or Specially Designated Nationals lists or to Burma, Cuba, Iran, Iraq, North Korea, Republic of South Sudan, Sudan, or Syria or any other country or entity designated by the U.S. Government as prohibited by U.S. law, or nationals thereof, and that you are not located in such a country or on such a list. Users agree that they will not transfer, export or re-export, directly or indirectly, software, documentation, information, or property for use or to users in military or proliferation activities (Nuclear, Missile, Chemical or Biological Weapons) without U.S. Government authorization (by export license or regulation). Users are bound by any future modifications of the foregoing list of restricted destinations by amendments to export regulations or other U.S. government regulations. These requirements shall survive the expiration or termination of the Agreement.
Storing, communicating, sharing, or otherwise handling ITAR, CUI, regulated, or other controlled information on Illini Electric Motorsports Wikis (Wiki Service, MediaWiki, Wiki Confluence) is strictly forbidden. Such controlled information should only be handled on appropriate systems and services when permitted under applicable U.S. export laws.
Other than information required to provide Illini Electric Motorsports services, Illini Electric Motorsports does not knowingly collect personal identifiable information from children under the age of 13.
By accessing or using Illini Electric Motorsports services you represent that you are a University of Illinois student, staff, faculty, affiliate, have been explicity invited to use Illini Electric Motorsports services, are an Illini Electric Motorsports alumni, are an Illini Motorsports alumni, or are an Illini Formula Electric alumni.
Usage that goes against the values and mission of Illini Electric Motorsports, violates the terms, violates laws or regulations, or is in bad faith will result in revocation of access, with or without warning.
Illini Electric Motorsports may modify, suspend, or terminate Illini Electric Motorsports Services (or any function or feature of the Services) for any reason, and with or without notice.
Illini Electric Motorsports services may not be available in all geographic regions and may not be available from all devices.
Illini Electric Motorsports Terms will be publicly available in regions where Illini Electric Motorsports services are available. Modifications to Illini Electric Motorsports Terms may or may not be announced to users of Illini Electric Motorsports Services.
It is the user's responsibility to periodically review the Illini Electric Motorsports Terms to stay informed of updates. You will be subject to, and will be deemed to have been made aware of and to have accepted, the changes in any revised Illini Electric Motorsports Terms by your continued use of the service after the date such revised Illini Electric Motorsports Terms are posted.
This text extends the terms and polices of individual the software / software packages used to run Illini Formula Electric services.